Google Drive
Collaborating via Google Drive is a convenient option if your team is spread across different locations and you want an accessible, cloud-based file repository.
Key Points:
Prerequisites:
Each user must have a Google (Gmail) account.
You need a shared folder in Google Drive that everyone on the team can access.
Setup:
Create or select a folder in Google Drive.
Share the folder with team members (ensure “Editor” permissions are granted so everyone can upload/download and make changes).
Place your central file in this folder for consistent access.
Usage Tips:
Do not rename or move the central file unless all team members are aware of the change, as it could break file references.
Wait for files to sync before opening or saving changes, especially if you’re on a slower internet connection.
Advantages:
Easy to set up and access from anywhere.
Automatic file versioning (Drive keeps track of changes).
Considerations:
Internet speed affects upload/download times.
Potential sync conflicts can arise if multiple people try to edit the file at the same exact time without a proper locking/check-out process.
Usage Tips:
Do not rename or move the central file unless all team members are aware of the change, as it could break file references.
Wait for files to sync before opening or saving changes, especially if you’re on a slower internet connection.
Authenticate with Google
When you choose to collaborate via Google Drive, you’ll be prompted to sign in to your Google Account.
Grant Permissions: A dialog will appear (e.g., “Rhino Sync wants to access your Google Account”). Review the permissions and click Allow if you agree.
Secure Connection: This step ensures a secure link between your local environment and your Google Drive, so you can access shared files.
Select the Central File
After successful authentication:
Open the File Picker: You’ll see a Google Drive file chooser.
Navigate to Shared Folder: Locate the folder containing your central file.
Confirm Your Choice: Highlight the file that will act as the “source of truth” and click Select.
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