Network Drive
A network drive is a folder (or disk volume) located on a local server or shared storage device on your LAN (Local Area Network).
Key Points:
Prerequisites:
Access to a shared directory on your network.
Network permissions set up so that all team members have read/write access.
Setup:
Create a shared folder on the server, or identify an existing one.
Place your central file in this folder so all team members can open and save directly from the network location.
Advantages:
Typically faster and more stable than a cloud solution if everyone is on the same local network.
Fewer sync delays compared to cloud-based tools when everyone is physically close to the server.
Considerations:
Team members must be connected to the network to work on the file.
Potential single point of failure if the network or server goes down.
Remote access may require a VPN or remote desktop solution if users are off-site.
Usage Tips:
Ensure the central file is not moved or renamed without coordination, as this can cause broken references.
Keep track of who is editing the file at any given time. Locking or a check-out mechanism helps prevent file conflicts.
Selecting the Central File
Once you’ve connected to the shared network folder, you need to choose which file will serve as the central model:
Open the File Dialog: Navigate to the shared directory on your network drive.
Pick the Central File: Select the file designated as the collaboration “source of truth.”
Confirm Access: Ensure you have read/write permissions. If you’re not sure, check with your network administrator.
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